MECTA CAPTAINS' MEETING

January 19, 2005

 The meeting was held at 5:30 PM at Anthem
Attendees:
Sam Rinaldi (Wright Express)
Chuck Record (BankNorth)
Peter Serunian (Anthem)
Tom Blake (Unum Provident)
Nick Hodgkins (DEP)
Steve Roy (IDEXX)
Emily Smith (Maine Health)
Irene Fitzgerald (DEP)
Bill Whelan (LLBean)
Jenny Nelson (USM)

AGENDA: 
  - Draft Procedure Motion 
  - Election Amendments 
  - Nationals Financial Update 
  - Mid-Winter Get Together 
  - Formation of Sub-Committees 
  - Meet Protest Update 
  - Implementing Meeting Items 
 
MECTA Draft Proposal: 
The draft recommendation was read and discussed. 
 
A concern was brought about increasing the fee to $75 
Discussion was held. 
 
A concern was brought regarding maximum allowable draftees 
Discussion was held. 
 
A concern was brought regarding the 4 people from same company clause  
Discussion was held 
 
A motion was brought to adopt the draft committee's recommendations
with the exception that draftees would pay only $50 regardless of timing, 
and with a change in the maximum number draftees allowed. 
The motion was seconded, and the motion was discussed as follows: 
 
A motion was brought to amend the original motion to stipulate that the 
maximum number of draftees would not exceed 15% of the total MECTA membership. 
The motion was seconded. 
The motion passed unanimously (9-0) 
 
A motion was brought to amend the original motion to include an exception 
to the four person from one company clause to allow the MECTA membership to 
vote and approve special circumstances on a case by case basis 
The motion was seconded 
The motion passed unanimously (9-0) 

A motion was brought to amend the original motion by adding a clause that 
stipulates draftees may not participate in a MECTA meet until they have 
paid their $50 draft fee. 
The motion was seconded 
The motion passed unanimously (9-0) 
 
A motion was brought to amend the original motion by deleting the last 
two paragraphs of the recommendation. 
The motion was seconded 
The motion passed unanimously (9-0) 
 
The original motion and all of its amendments was passed unanimously (9-0) 
 
The final approved draft rules will be added to the MECTA By-Laws and 
are viewable at the bottom of this document in the mean time. 

A motion was brought to have Chris Supple remain as Draft Coordinator for the 2005 draft.
The motion was seconded
The motion was passed unanimously (9-0)
 
Election Procedures: 
A motion was brought to amend bylaws to specifically allow those 
attending by conference call to vote in elections. 
Discussion was held 
The motion passed unanimously (9-0) 
 
A motion was brought to amend bylaws to handle uncontested board positions 
through a yea or nay vote in which a majority of yeas must occur in order 
for the candidate to be elected to the board.   
Discussion was held 
The motion passed unanimously (9-0) 
 
Election of Board Positions: 
This items was tabled until the next meeting when more nominees for 
these positions can be found 
 
Nationals Account Update: 
Discussion was held regarding the state of the Nationals account.  This 
will be resolved by Chris Supple and Irene Fitzgerald.  Resolution 
and a final closing treasurer's report are to be completed by the 
February Captains'  Meeting. 
 
Mid-Winter Get Together: 
Crickets will be the venue of the winter get together. 
A date will be determined giving all captains 2 weeks notice to vote 
on a date.  Once Crickets reopens and is available for reservations, 
Chuck Record will propose 2 dates to the MECTA captains and one will be 
decided on by a majority of votes from the captains. 
 
Formation of Sub-Committees: 
A motion was brought to create a subcommittee to review the mission 
statement and the bylaws.   
The motion was seconded 
The motion passed unanimously (9-0) 
Emily Smith will chair the subcommittee with other members Steve Roy, 
and Bill Whelan.  Captains should encourage interested parties on 
their team to join this and other subcommittees. 
 
A motion was brought to create a subcommittee to address MECTA 
rules and regulations  
The motion was seconded 
The motion passed unanimously (9-0) 
Chuck Record will chair the subcommittee with members Steve Roy and 
Irene Fitzgerald.  Captains should encourage interested parties on 
their team to join this and other subcommittees. 
 
Taking Action on MECTA Decisions: 
Discussion was held regarding MECTA’s ability to implement actions 
decided at meetings.  It was decided that the MECTA secretary should 
capture action items in a list that will be reviewed in a standard 
format going forward.  Tom Blake and Chuck Record will work on 
developing a standard meeting format that will address the action 
item issue.  Action items will be tracked as old business and will 
be reviewed during each meeting.
 
New Business: 
A motion was brought to allow teams to have more than one board member on the board.
The motion was seconded
Discussion was held.  The biggest concern was that MECTA would be 
limiting its ability to tap into various resources.  It was decided that 
having members from six different teams on the board should be a goal of 
MECTA but not a mandate.
The motion was passed unanimously (9-0)

The meeting adjourned at 7:10 PM.
The Next MECTA Captains meeting will be held at Anthem on February 16th at 5:30 PM  

Submitted by Steve Roy,  Jan 20, 2004. 



MECTA Draft Committee Motion
Committee Members:  Chuck Record, Steve Roy, Tom Blake, Matt Green

1. Individuals not employed by a current MECTA team may choose to pay an individual fee and be selected as a “draftee” by a current MECTA team. 2. The draftee fee will be $50 per draftee. 3. The purpose of allowing individuals to compete in MECTA should be to encourage more companies to enter the league while at the same time distributing athletes in such a way as to help maintain current membership. Every effort should be made to distribute draftees in a fair and open process that keeps the league’s overall health, growth, and stability as the top priority. 4. Teams are encouraged to divulge any and all information they have on draftee's to other teams so captains more in the know will not have an advantage over new teams or over teams that are not as familiar with the athletes. 5. In order to distribute the draftees evenly, a draft will be held at the April team captains’ meeting where teams may select individuals. 6. A draft director will be selected and will contact all previous year’s draftees to inform them of the fee schedule and request information such as sex, age, event interest, and projected times/distances using a standard form. The draft director will compile this information and distribute it to team captains prior to the April team captains’ meeting. 7. The total number of draftees will be limited to 15% of the total MECTA membership. If this limit is reached during a round, the round will be allowed to finish, but another round will not be started even if there are remaining athletes. 8. Any teams who merge after selecting picks will immediately release all draft picks back into the pool. 9. Teams may choose to keep up to five (5) of their own draftees from the previous year. However, a team will forfeit one pick in the current year’s draft for each draftee retained. Also, a returning draftee may opt not to join the same team and reenter the draft to be selected by a different team. 10. Teams will select draftees in reverse order of total points scored in the previous MECTA season. The team that scored the fewest points will select first. New teams will select after the previous year’s highest scoring team in the order in which team fees were paid. 11. A round is completed when each team has either selected a draftee, abstained from selecting a draftee or forfeited a selection by protecting a previous year’s draftee. 12. Four or more individuals from the same company who compete as draftees in the same year will not be eligible to compete as draftees in the following year, but must form a new team. Every effort by MECTA membership will be made to assist them in this process. In the event of special circumstances, a vote can be made by the MECTA Captains to allow exceptions to this rule on a case by case basis. 13. Draftee's will not be allowed to compete in any MECTA meets until the $50 draftee fee is received by the treasurer.